Procurement Internship Jobs

Closing date: July 23, 2021

Position: Procurement Intern

Reporting To: Support Service Coordinator

Base Location: Nairobi Kenya. but will support Wajir, Mandera, Moyale, Garissa and Kilifi

Duration: 6 Months (Till December 2021).

Job Purpose:

The Procurement Interns will work under the Support Services Coordinator (SSC) at a country level, to support and assist the SSC in management procurement documentations archiving, maintain effective electronic filling system across the IRK, support procurement team in facilitation of supplier / service providers payment process.

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Great, below are details of the advertised position. Read through to see details.

Key Roles/responsibilities

  • Provide administrative support during the bid opening including not limited to printing, scanning of bid documents and among other responsibilities.
  • Tasked with the overall responsibilities of scanning, archiving of the procurement documentations on bi-weekly basis, and storing the scanned documents in the department external hard drive. The soft archiving system should be classified as;

i. Locations

ii. Projects / Programmes

iii. Donors

iv. Threshold

  • Categories (Goods/services/works/consultancies).
  • Tasked with the overall responsibilities of hardcopies archiving of the procurement documentations on bi-weekly basis, and storing the documents in the department metallic and wooden cupboards. The hardcopies archiving system should be classified as;

i. Locations

ii. Projects / Programmes

iii. Donors

iv. Threshold

v. Categories (Goods/services/works/consultancies).

  • Compile payment documents for onward submission to the finance department for the payment facilitations.
  • Track and provide regular updates to the SCC on the status of supplier payments.
  • Issuing of bids and recording the bidders list in the bid issuing registration form
  • Receiving the bids and recording the bidders in the bid submission receipt form
  • Support SSC in Implementation of approved procurement plans
  • Support SSC in the Bi-weekly procurement tracker
  • Support SSC in tracking the contracts tracking record
  • Inspecting the goods and ensuring compliance to the 3-way-matching
  • Filing of various procurement documents including but not limited to the quotations, minutes, BERs, Analysis, contracts, and among others
  • Support SSC in getting rid of the junkies/obsolete items in the office (disposals).
  • Taking minutes of departmental meetings as well as the minutes of the bid opening sessions.
  • Support the SSC in undertaking the due diligence prior to the contract awarding
  • Support SSC in the market assessment exercise and attend to the administrative responsibilities associated with this exercise.
  • Participate in the bi-weekly department planning meetings
  • Any other duties assigned by the SSC.


  • Minimum Bachelor’s degree in Supply Chain Management or related field, or significant relevant experience that shows an ability to critically analyse and apply information in management and work situations at a similar level.
  • Flexibility to spend significant time in the field.
  • Good skills in the electronic archiving system

How to Apply

Please send us your cover letter and detailed CV, including your qualifications, experience, names and addresses of three referees, a working e-mail address, and daytime telephone contacts. The forwarding e-mail and cover letter must clearly indicate the position title on the subject line. Send your application to

Please note that this is urgent recruitment, shortlisting will be done on a rolling basis

Closing Date: 23rd July 2021.

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