Operations Coordinator Job (100-120K)

Title: Operations Coordinator – Medical Equipment,

Industry: Medicare,

Location: Nairobi,

Gross Salary: 100 – 120k,

Our client is a well-established company dealing in medical equipment. They import and supply Orthopaedic equipment as well as Mobility Aids among other products. They seek to hire an efficient Operations Coordinator tasked with supply chain management and operations in the company.


  • Coordinate & supervise receiving of inward goods – Imports or local and all checks and verifications carried out with relevant documents
  • Maintaining a register for ‘issuing of samples’ to the sales team, preparing a spreadsheet submitting Excel report to the Head of Department fortnightly.
  • Organize the physical store arrangement, including the checkout desk and displays.
  • Check, confirm and approve all stocks removed from the store for delivery
  • Maintain a high level of Physical inventory accuracy by monitoring and controlling inventory with complete integrity putting all measures of control on pilfering, theft, and damage ensuring the safety of all items.
  • Ensure the turnaround for the order processing is executed at the shortest time
  • Ensure returns from customers are checked and complete the goods return procedure ensuring all documentation is in place.
  • Ensure the delivery notes are signed and stamped by the clients.
  • Assist in preparation of weekly fleet management report
  • Maintain motor vehicle n motorcycle repairs and services logs
  • Assist in planning and creation of storage space at the main warehouse for any consignments prior to arrival as may be delegated from time to time
  • Inspection of machinery/item beyond repairs ensuring the documentation process for returns is completed and approved by Business Operations officer using the Customer complaints form
  • Performing month-end stock take of all stocked items. And spot stock takes of major brands in consultation with the Business operations officer
  • Periodic inspection of Safe use of Shelves, racks, and pallets and notify the management on any repairs or replacement.
  • Counter-checking all credit notes for returns adhere to process and completion of documentation i.e. ensure the condition of goods returned, raise the credit note memo and attach the invoice and present it to the Head of Department.
  • Receives, dispatch and alert re-stocking items as necessary to business operations officer
  • Attend customers as and when required and take the full initiative from sample trials up to the completion of the sale transaction and release of the customer.
  • Organize Storage: Ensure proper Arrangements and Labelling of all stock items on shelves per product category and per brand
  • Strictly using FIFO method of stock out for dispatch of stocks
  • Coordinate deliveries of customer orders with drivers, riders, and G4s for upcountry in a timely manner
  • Ensure all deliveries are properly packed before being dispatched to customers
  • Ensure all route plan with drivers and riders are properly done to maximize the resources available.
  • Coordinate the collection of Cheques as directed by the accounts team
  • Maintenance of operations costs within the budgets allocated by the finance team
  • Follow strictly the Departmental Standard Operating Procedures and Policies.
  • Timely preparation of reports

Qualifications and Requirements

  • Degree in Procurement / Purchasing & Supplies / Supply Chain Management
  • Minimum of 3 years experience in a similar role
  • Must be experienced in stores management and controls.
  • Excellent communication skills, both verbal and written
  • Ability to work with minimal supervision
  • Team player with strong organizational and coordination skills; able to effectively establish optimal work schedules

How to Apply

If you are up to the challenge, possess the necessary qualification and experience; please send your CV only quoting the job title on the email subject (Operations Coordinator – Medical Equipment) to jobs@corporatestaffing.co.ke on/before 11th Aug 2021

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